Conference information—User Guide
The IEEE reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented at the conference.
Papers are reviewed on the basis that they do not contain plagiarized material and have not been submitted to any other conference or periodicals at the same time (double submission). These matters are taken very seriously and the IEEE will take action against any author who has engaged in either practice. IEEE Web Page on Plagiarism:http://www.ieee.org/publications_standards/publications/rights/plagiarism.html .
PLEASE NOTE: To be published in the Conference Proceedings and IEEE Xplore, an author of an accepted paper is required to register for the conference and must present the paper at the conference. Non-refundable registration fees must be paid prior to uploading the final IEEE formatted, publication-ready version of the paper.
Papers should be written to adhere to the standard IEEE Conference Proceedings format. Templates for Microsoft Word and LaTeX can be found here.
It is the sole responsibility of each author to ensure paper submission at IEEE pdf eXpress link that will be provided later. Any paper that is not available at the pdf eXpress link cannot be accessible for publication.
Publication takes between 2-4 months after IEEE pdf eXpress submission closes.
Submission Preparation Checklist
On making a submission to the conference, authors are required to check off items on the Submission Preparation Checklist. The checklist also appears in the Author Guidelines. The list below can be edited. All items on the list must be checked by the author before submission will be accepted.
The submission has not been previously published, nor is it before another conference for consideration (or an explanation has been provided in Comments to the Director).
The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
The manuscript is formatted by IEEE style. You could download the IEEE template from this link:
All illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Conference.
If submitting to a peer-reviewed track of the conference, authors' names are removed from submission, with "Author" and year used in the bibliography and footnotes, instead of authors' name, paper title, etc.
If submitting to peer review, all Microsoft Office documents (including Supplementary Files) have been saved by going to File and selecting Save As; clicking Tools (or Options in a Mac); clicking Security; selecting "Remove personal information from file properties on save"; clicking Save.
The paper review process is probably the most important part of developing a strong Technical Program. Submissions to IEEE conferences shall undergo a review process by independent referees who are knowledgeable in the pertinent subject area.
The manner of implementation of the process shall be defined by the appropriate governing body (e.g., Society, Region, Section, etc.) of the IEEE sponsoring organizational unit.
Conferences that are held in cooperation with non-IEEE organizations are encouraged to have a review process that is consistent with the policy stated in the paragraph above.
IEEE policy and professional ethics requires that referees treat the contents of papers under review as privileged information not to be disclosed to others before publication. It is expected that no one with access to a paper under review will make any inappropriate use of the special knowledge which that access provides. This applies to anyone else who is authorized to handle conference submissions.
Conferences may use a “blind review” process where the authors are not revealed to the reviewers in order to allow concentration on content.
Depending upon the size and scope of the conference, the paper review process may include some or all of the following activities:
The status reports to reviewers should identify the reviewers of each paper, its present status (accepted/rejected), and any comments regarding the paper's quality or referral to another reviewer.
The deadline for paper submission should be set sufficiently far in advance of the date of the conference to allow enough time for proper review. A schedule showing dates for the different tasks, deadlines, and dependencies should be established to help all Program Committee members as well as authors.
Peer review process
Peer review is a process in which a scientific paper is evaluated by a group of experts in the same field to make sure it meets the necessary standards for acceptance and publication. IEEE requires peer review for all conference papers before publication.
The conference’s Technical Program Committee, recruited by the Technical Program Chair, collaborates to review and discuss submitted papers. Review occurs during a fixed window of time and all authors are notified of the decision on their paper at the same time. The Technical Program Chair is ultimately responsible for the selection of every accepted paper.
The most common types of peer review are single-blind and double-blind review. In single-blind, the names of the reviewers are not shared with the author but the reviewers are aware of the author’s identity. In double-blind, neither the author nor the reviewers are aware of each others’ identity. In both models, the anonymity of the reviewer ensures that the reviewer can give an honest and impartial evaluation of the paper. Most IEEE publications use the single-blind review format.